FAQ Erasmus+ Traineeship after Graduation
On this page, you will find answers to the most frequently asked questions about the Erasmus+ scholarship for traineeships after graduation.
I’m a student looking for an internship during my studies. Can I apply? Open Close
No. If you are looking for an internship in Flanders or abroad as part of your studies (to potentially receive study credits for the internship), please contact your higher education institution directly.
Is a traineeship abroad something for me? Open Close
A traineeship abroad offers added value on serveral levels, even after an international study exchange. Nevertheless, list for yourself what you expect from your traineeship in terms of your personal and professional development and intercultural experiences. Choose an traineeship that is in line with your abilities, knowledge and career goals. It is important to discuss mutual expectations with your traineeship company before the start of your traineeship. Realistic expectations can help prevent disappointment.
What is meant by 'traineeship'? Open Close
A traineeship is a stay at a company or organisation in another country with the aim of acquiring specific competences required by the labour market, gaining work experience and a better understanding of the economic and social background of the country concerned. Attending courses in a higher education institution is not considered a traineeship.
Which graduating students are eligible for such a traineeship after graduation (with an Erasmus+ grant)? Open Close
All graduating students from a Flemish higher education institution who will obtain an Associate, Bachelor's, Master's or PhD degree are eligible.
Can I apply for the ‘traineeship after graduation’ grant after finishing a postgraduate degree? Open Close
No, the traineeship must follow an associate, bachelor's or master's programme (or advanced bachelor's and advanced master's). A postgraduate is therefore not eligible.
When is a student considered to have graduated? Open Close
The student has graduated when the examination board of the programme/faculty notifies the student that the necessary credits have been acquired and the degree has been awarded. A (provisional) certificate is delivered to the graduating student, on which a date is mentioned. The date mentioned is the date of graduation.
What is the deadline for applying for an Erasmus+'traineeship after graduation’ grant? Open Close
Before your own graduation date. If you wish to do a traineeship after graduation and want to apply for an Erasmus+ grant as financial support for this placement, you must apply for the grant before graduating i.e. when you are still a student (and in your final year of studies).
If you are interested in doing a traineeship after you graduate, you are advised to submit your application immediately. At the time of application, it is not necessary that you already have found a traineeship abroad.
Can I work for a couple of months after graduation and still do the traineeship afterwards? Open Close
Student, holiday and weekend jobs are no obstacle to applying for an Erasmus+ scholarship for traineeship after graduation. If it is a regular job in the labour market, the following rules apply:
If during your studies or in the period between graduation and the start of the traineeship you are in a regular job that is;
- not related to your studies, you may apply for an Erasmus+ grant for traineeship after graduation.
- related to your studies, you cannot apply for an Erasmus+ grant for traineeship after graduation.
Is it necessary to have a traineeship abroad when submitting the application? Open Close
No. However, it is advisable to start looking for a traineeship in the final months of your studies, not only because the period of the traineeship has to fall entirely within the year after graduation, but also because an Erasmus+ grant is only awarded after a full Learning Agreement for Traineeships has been submitted to VLUHR. (Please note: the student must also have graduated).
I have already been on an Erasmus exchange during my studies, can I still apply for an Erasmus+ ‘traineeship after graduation’ grant? Open Close
Yes. Per study cycle (bachelor’s/master’s/PhD), you may spend a maximum of 12 months on mobility through Erasmus. The number of months you spent on Erasmus mobility (study or traineeship) during the study cycle from which you most recently graduated will be deducted from the maximum of 12 months. For a traineeship after graduation, you can only receive Erasmus funding for the number of months that remains from this 12-month period.
So if you graduate in a Master's programme, the number of months you have or have not participated in the Erasmus programme in the Bachelor's programme you followed is not taken into account, but the number of months you have already participated in the Erasmus programme in this (or another) Master's programme is.
Can I do a longer traineeship than the number of months I am still entitled to? Open Close
No. The restriction of maximum 12 months Erasmus mobility per cycle also applies to the period of a traineeship without a grant (zero-grant). If you have reached the maximum of 12 months, you can no longer do a placement under the Erasmus+ programme, regardless of whether it is with or without a grant. For example, if you are still entitled to four months' mobility as a graduate, you can only get a contract for those four months. From the fifth month onwards, you are no longer entitled to Erasmus+ status.
I want to take an eight-week language course in my destination country prior to the traineeship. Can I get a grant for this eight-week language course? Open Close
If you are going to do an internship in Danish, German, English, French, Greek, Italian, Dutch, Polish, Portuguese, Spanish, Czech or Swedish then you have to take an online language test (European OLS tool) and you can get a licence for an online language course (European OLS tool). However, there is no possibility of awarding funding for any other form of language training, whether or not prior to the actual placement period.
Will every eligible graduate be awarded an Erasmus+ grant? Open Close
Possibly not, but this cannot be said with certainty in advance.
Erasmus+ grants are awarded on a first come, first served basis. This means that as soon as the student graduates and has uploaded a 'Learning Agreement for Traineeships' signed by all parties involved in the online system, VLUHR will check whether funds are available to award an Erasmus+ grant.
In which organisations may I do a traineeship? Open Close
All public and private organisations active in the labour market or in the fields of diplomacy, education, training and youth work are eligible. EU institutions and organisations managing European programmes, e.g. Erasmus+ National Agencies, are not eligible.
How long will it take to find a suitable traineeship? Open Close
According to a survey among recently graduated trainees, 80% take on average 3 months to find a traineeship. It is therefore best to allocate the necessary time for this. Besides finding your traineeship, you also need time to make contacts, make appointments and prepare your traineeship and stay abroad. You will gain useful practical experience during this preparatory phase.
You may also be able to contact your faculty's lecturers, international coordinator or your traineeship coordinator for useful tips and contacts. You can also look for an international traineeship on traineeship platforms, such as Graduateland, Joe+ and AIESEC.
Which countries are eligible for the Erasmus+ ‘traineeship after graduation’ grant? Open Close
- 27 EU Member States and their overseas territories and territories
- The European Free Trade Association (EFTA) : Iceland, Liechtenstein, Norway
- Candidate countries: North Macedonia, Serbia and Turkey
- Third countries not associated with the programme (attention: limited budget)
Can I do a traineeship in my country of nationality (outside of Belgium)? Open Close
No, traineeship proposals to the country of nationality are not accepted.
However, exceptions are possible if the trainee can provide a good motivation for this. The following reasons are accepted:
- The trainee can demonstrate that he/she has resided for a minimum of five years in a country other than the country of origin;
- The intern can demonstrate that he/she grew up in a country other than the country of origin.
Is it allowed to do several separate Erasmus+ traineeships, in different companies? Open Close
It is possible to do multiple, separate, traineeships as long as the total of 12 months is not exceeded for the cycle (bachelor/master) in which you graduate. Each traineeship must last at least two months and all traineeships must be completed within the year after graduation. This requires separate grant applications and separate agreements.
Is a part-time traineeship allowed? Open Close
You may do a part-time traineeship if both the sending and receiving institutions agree and on condition that the predefined learning objectives, formulated in the learning agreement, can be achieved in the framework of a part-time traineeship. However, VLUHR does not accept traineeships with less than 32 working hours unless motivated by the sending higher education institution.
My traineeship will be (partly) remote because of Corona, am I entitled to a grant? Open Close
No, to be eligible for a scholarship, the trainee must live in the host country during the learning mobility. The host country must be a different programme country from the country of the home institution and the country where the student lives during their regular studies (residence). The stay will have to be proven through travel documents or a rental contract.
How can I prove that I did not do my traineeship remotely? Open Close
Travel documents will be requested before departure. These travel documents can include plane, train and/or bus tickets, but a template can also be completed to request permission to travel by car. When traveling by car, tickets will also be requested from petrol stations and/or car parks after the internship.
Administration and documents
Who signs the declaration regarding the number of months I’ve already been on Erasmus? Open Close
This declaration is filled in and signed by the international coordinator (= someone from the central internationalisation office) of your university or university of applied sciences (and arts). This document must be uploaded in the online system before graduation.
Who signs the Learning Agreement for Traineeships for a traineeship after graduation on behalf of the higher education institution from which the student will graduate? Open Close
The Learning Agreement for Traineeships is signed on behalf of the higher education institution from which the student will graduate by a lecturer of the programme concerned or by the international coordinator of the programme/faculty or by someone from the International Relations Office.
Am I entitled to an Erasmus+ grant if the Learning Agreement is signed after the start of the traineeship? Open Close
No, the Learning Agreement must be signed before the start of your traineeship. This means that the trainee, the mentor and the contact person of the higher education institution have to sign the learning agreement on the first day of the traineeship at the latest. If the higher education institution is unable to sign in time but has been notified in time, the Learning Agreement will also be accepted.
Who awards the Erasmus+ grant? Open Close
The Erasmus+ grant is awarded by the Flemish Higher Education Council (VLUHR), which also manages these grants on behalf of the Flemish higher education institutions (which are members of the consortium). Students receiving a grant will have to sign a grant agreement (also signed by VLUHR).
What is the point of a learning agreement? Can I do the traineeship without one? Open Close
In the learning agreement lays down a number of agreements (schedule, tasks, supervision, evaluation, possible expense allowance, etc.). The learning agreement provides a basis to fall back on in case of problems, and for this reason, it is required. It is not possible to do a traineeship without a learning agreement. The learning agreement has to be signed before the start of your traineeship.
What if there are changes regarding the traineeship duration, mentor and/or the tasks? Open Close
In that case, you will have to officially submit the changes to the learning agreement. You can download the document from your workflow. To extend your traineeship period you have to contact the administrator via email@example.com at least one month before the original ending of your traineeship.
My student visa in Belgium expires after graduation, do I need to apply for a new one? Open Close
You have to apply for a new visa in the host country where the traineeship will take place. It is not possible to apply for a new visa in Belgium.
Financial information and insurance
How much is the Erasmus+ grant? Open Close
The grant amount varies depending on the destination country. There are 4 grant categories for 4 country groups. Check the main page for all information. The Erasmus+ grant is intended to help cover the trainees additional mobility expenses, such as insurance, visa costs and possibly the higher cost of living in the host country and other additional costs. The Erasmus+ grant does not aim to cover the full cost of the stay abroad.
Can my parents continue to receive child benefits during my traineeship abroad? Open Close
Please consult the website of Kamiel for more information.
Can I apply for additional financial assistance in case of a disability? Open Close
Yes, graduates with a disability (recognized by the VAPH) may be eligible for an extra financial contribution towards their Erasmus+ placement.
May I receive compensation from the traineeship company? Open Close
Yes, this is allowed.
Am I insured during my traineeship? Open Close
VLUHR offers insurance to all trainees who go on mobility through us in the framework of Erasmus+ traineeship after Graduation. VLUHR has taken out an insurance policy with Expat&Co and offers you this insurance absolutely free of charge to support your traineeship abroad. You can find an overview of the insurance formula we offer here. You will be added to this insurance as soon as your grant agreement is signed.